How Homebase built board rhythm before the product scaled

When Homebase AG’s board office reached out, they were not shopping for enterprise ceremony. They needed a home for Verwaltungsrat materials that could keep pace with a young software company, product roadmap, hiring, and IT-service decisions, without drowning directors in attachment storms.

Software from Luzern, decisions that compound

Homebase AG is a Luzern Aktiengesellschaft focused on developing, trading, and marketing software, plus IT services and consulting. The company was built to move quickly: new products, customer work, and board oversight in the same cadence. For a startup-scale AG, that speed is an advantage until board week becomes a reconstruction project.

The challenge

Before each meeting, materials arrived as decks, finance notes, and roadmap snapshots, often refreshed the day before. Versions multiplied across email. Directors asked which PDF was final. Follow-ups after adjournment, who owns the next hiring step, which product bet is locked, lived in side notes and vanished until the next cycle. A company that builds software for others was running its own governance on the least durable format of all: the latest attachment.

What changed

Homebase moved board materials into one current pack in Konsaro. Every Verwaltungsrat member opened the same link. Updates landed without a resend storm. Agenda owners were visible before the meeting; decisions and follow-ups stayed on the record after. Product prioritisation, consulting pipeline, and capital questions finally shared one spine of preparation, debate, and follow-through.

Startup speed with board clarity

The pack is no longer rebuilt from scratch each cycle: it is prepared once and updated in place. That leaves more of the meeting for substance, roadmap trade-offs, customer delivery risk, when to hire, and less for “which version are we looking at?” After adjournment, owners of next steps are on the record, so operators can ship without waiting for a clarifying forward from the chair.

A home for the decisions that scale the product

For a young AG whose work is software and IT advice, Konsaro gave the Verwaltungsrat the same virtue the product team values: one clear place to work from. Governance stopped being a PDF habit and became a rhythm the company can grow into, before scale makes version chaos expensive.