How Evfadast turned portfolio decisions into one current board pack

When Evfadast Immobilien’s board office reached out, they were not shopping for another document tool. They needed one place where the Verwaltungsrat could trust the same materials, whether the topic was a Mehrfamilienhaus near Luzern, a renovation in Dagmersellen, or the next step in a long-term tenancy strategy.

A family AG that thinks in decades

Evfadast is a family-run Aktiengesellschaft in residential real estate, with properties across Central Switzerland, in Dagmersellen, Luzern city, and Küssnacht, where the Pilatus frames the skyline. Decisions are personal: housing is intimate, tenants stay for years, and the board thinks in decades, not quarters. That culture is a strength, until board week turns into a scavenger hunt across email threads, shared drives, and manager updates from three municipalities.

The challenge

Before each meeting, materials arrived in pieces: rent-roll excerpts, CapEx notes from Bewirtschafter, development teasers for new objects, and family-level governance items mixed into the same inbox. Versions multiplied. Directors asked which PDF was final. Follow-ups after the meeting lived in side notes and vanished until the next cycle. For a lean family company that prizes reliability toward tenants and partners, the board process felt anything but reliable.

What changed

Evfadast moved board materials into one current pack in Konsaro. Every Verwaltungsrat member opened the same link. Updates from property managers landed in the pack without a resend storm. Agenda owners were visible before the meeting; decisions and follow-ups stayed attached to the record after adjournment. Portfolio discussions, vacancy risk in Küssnacht, a refurbishment timeline in Luzern, a development opportunity near the city, finally shared one spine of preparation, debate, and follow-through.

Efficiency that matches how they operate

Board week no longer starts with a reconstruction project: the pack is prepared once and updated in place, so there is nothing to re-assemble from scratch. That leaves more of the meeting for substance, tenant quality, long-term asset health, which projects to pursue, and less for “which version are we looking at?” After adjournment, owners of next steps are on the record, so managers in the field can act without waiting for a clarifying email from the chair.

Trust on the portfolio, trust in the room

For a family landlord whose brand is trust and permanence, Konsaro made the Verwaltungsrat work the same way the portfolio does: one clear home, long-term clarity, and fewer moving parts, so the board can focus on the homes people live in, not the PDFs they used to chase.